Accessing the NEW Online Portal
The College has recently upgraded its registrant and applicant database. If you have not logged in since October 30, 2023, you will need to follow the steps below. If you already created your login profile in the new portal, please login as usual.
- Access the ONLINE PORTAL
- Click on the “Sign in” tab at the top of the Online Portal page.
- Please choose the “Reset Password” option and follow the related steps. For detailed instructions, please click here.
- Once logged in, click on the “Renewals” link at the top of the screen to complete your annual renewal.
If you have any questions about the Online Portal, contact the College at 416-972-9882, toll free at 1-877-828-9380 or email info@ocswssw.org.
Sign into the Online Portal to access your profile.
Registration Renewals
Registrants can renew their registration and pay their annual fee through the College’s Online Portal. The registration year for the College is January 1st to December 31st.
The annual renewal fee for a year must be paid on or before December 31st of the previous year. Currently, the College accepts the following payment methods:
- Mastercard
- Visa
- Visa Debit
- Mastercard Debit
- Cheque
- Money order
A $50 late fee penalty will be charged if the annual fee is received after January 31st of the registration year.
Once your annual fee is processed, you can save your invoice which can be used as a tax receipt. Please note that the College no longer offers separate tax receipts or annual registrant cards.
Resignation/Cancellation
If you no longer use the protected titles “social worker” or “social service worker”, and do not hold yourself out to be a social worker or social service worker, you can submit a notice of resignation through your profile on the Online Portal. By letting the College know of your resignation, you will avoid your certificate of registration being suspended.
Update Your Information
If you change employers or move, you must tell the College within 30 days. The College is required to make the current business name and business address of registrants available to the public on the Online Register.
You can use the Online Portal to update the following information easily:
- Personal information – Home address, telephone number or email
- Business information – Business name, telephone number or email
- Practice information – your function, setting and practice field
If disclosure of your business address or business telephone number may jeopardize your safety, email info@ocswssw.org and the College will consider your request.
Name Change
If you change your name legally, you must advise the College. To do so, please send a request by email to info@ocswssw.org and include the following information:
- your former name(s)
- your new name(s)
- a copy of an official government document that shows your new name(s) (e.g., a change of name certificate or marriage certificate)
You can also send name change requests and supporting documents to the College by fax or regular mail.
Both your former name(s) and new name(s) will be posted on the Online Register. If publication of your previous name(s) may jeopardize your safety, please include this information in your request.
If you use a nickname or shortform first name when practising, you must advise the College. Send a request by email to info@ocswssw.org and include the nickname or shortform first name you wish to add.
Your legal first name will not be replaced, but your nickname or shortform first name will be added in parentheses to ensure that service users can find you on the Online Register. For example: Margaret (Maggie) Jones.
Please remember to include your registration number on all correspondence with the College.